We are a small business made up of a close knit team who are achieving, and continuously aspiring for, high levels of success. Our services focus on professionalism, expertise, ethics and skill, as we provide business brokerage of professional practices Australia-wide.

Reporting to our Sales Agent, this critical role requires a dedicated and capable individual to complete a variety of tasks, as listed below.

Major Duties and Objectives:

• Ensuring exceptional and professional service is provided to all existing and prospective vendors and purchasers. This includes when answering all incoming calls and responding to online enquiries.
• Providing efficient administrative support, including the creation and upkeep of files (physical and electronic), note-taking, photocopying, scanning and database management. Accuracy is a MUST!
• Assisting in the management of new and current listings as directed. This includes organising new listing paperwork and activities, preparing presentation materials, sending pre-listing kits to potential vendors, keeping track of all prospects and completing any background searches as required.
• Completing all prospecting activities and marketing campaigns in a timely manner, including emails and mail outs.
• Assisting in the sale process by dealing with phone and email enquiries in a timely manner as well as sending, scanning and filing legal documents.
• Other ad hoc tasks as instructed.

Who We Want:

In addition to personality and compatibility with our existing team, the ideal candidate will:

• Possess time management and organisational skills, with the ability prioritise and to maintain accurate records and files. Accuracy and attention to detail are crucial!
• Be motivated and committed, have a mature work ethic, a willingness to learn and the ability to exercise confidentiality.
• Demonstrate professionalism and corporate attire.
• Have strong interpersonal skills and be able to provide a very high level of customer service.
• Display exceptional written and verbal communication skills.
• Have very competent computer skills.
• Develop a thorough understanding of, and be able to adhere to, our company’s policies and procedures.
• Good team skills with a focus on outcomes. This includes the willingness to ‘pitch-in’ when needed and being happy to do whatever is needed to get the job done.

We need someone to work either 2 full days or 3 or 4 half days per week. Please ensure you clearly state your availability in your application. Current university students may be most suited to this role given that we have the flexibility to arrange the hours around their university timetable. Alternatively, this would suit someone looking for part time work in an administrative role.

An interest and/or understanding of legal contracts will be highly regarded given the work involved.

Thorough on the job training will be provided so previous experience is not critical. Our priority is to find someone with the appropriate skills and right attitude to make this role a success and blend in with our great team. Please use your application to demonstrate why you are the right person for this role.

You will work with young, friendly and supportive team members in a professional work environment based in the prestigious ‘Paris End’ of Collins Street in the Melbourne CBD.

Salary will be based on the successful candidate’s skills, experience and suitability for this position.

To apply, please forward a cover letter and your resume.

Please do not call our office regarding this job opportunity.